Tabling & Posting at Cowell
Tabling at Cowell
Guidelines:
Outside/Inside tabling at the colleges is limited to campus affiliates. In order to obtain approval for tabling activities, please contact (College Assistant, (831-459-2253) at least 72 hours in advance of the proposed activity.
- Prior approval and notification for surrounding areas are required for the use of amplified sound.
- Prior approval is required for food or drink distribution. A campus food permit is required for food that is perishable or was not purchased pre-packaged.
- Prior approval is required for cash collection (sales or donations).
- Tabling activities must not obstruct main walkways, hallways, entryways, doorways, or interfere with foot traffic to/from or into-out of rooms and buildings. For Cowell Dining Hall tabling, you may table in the hallway (NOT the main cafeteria) to capture optimal student outreach, though you must remain well off to the side and out of primary traffic areas.
- Tables and chairs are not provided.
- Passerby paths of travel may not be blocked or obstructed by activities.
Registered Student Organizations: A completed SOAR event proposal is required before requests for amplified sound, food, or the ability to collect cash will be considered. Once the event proposal form has been completed and submitted, please contact Contact Person/Office.
Contact: For approval for amplified sound, cash collection, or food distribution, contact College Programs Coordinator: Reservations Coordinator, cwst-reservationscoordinator@ucsc.edu.
Dining Hall Table Tents & Tabling
By approval only through University Dining. Request forms are online: Tabling and Table Tents Questions? Call the Dining Marketing Coordinator at (831) 459-5630.
Tabling in the Cowell Courtyard
An effective way to promote your event or organization is to have a representative discuss it one-on-one and to pass out material. Such ‘tabling’ is permitted in the Cowell Courtyard and must be discussed with the College Programs Office staff in advance so that we may convey guidelines. In addition, the space must be reserved through the Room Reservations Coordinator through this form. Call (831) 459-4655 or email vivaldes@ucsc.edu for more information.
Posting
Questions? Please call the Cowell College Programs Office at (831) 459-4655 or visit the office (room 133).
Posting is not allowed on walls, benches, signs, or other areas not specifically designated for promotional materials. These items will be removed.
Public Access Bulletin Boards (in accordance with the Student Policies and Regulations Handbook 42.24)
Posting is permitted on designated public access bulletin boards; Unmarked outdoor boards or those boards marked “General Posting” are available for public posting. Boards marked “Cowell Posting Only” are reserved for fliers posted by Cowell College only.
Where posting is permitted, each individual or group is limited to one poster per board, kiosk, and there may be no posting over announcements that are current;
All posted materials must clearly indicate the name and either email address or phone number of the person(s), group(s), University unit(s), or campus organization(s) responsible for posting them;
Postings shall not exceed 17" X 22" (or equivalent area);
Postings will be regularly removed.
College Controlled Areas
University departments, offices, and approved student organizations are allowed to have fliers posted in colleges and housing units. If you are interested in having your fliers posted in public areas, please contact the Cowell Programs Office, Room 133; (831) 459-4655, cowellprograms@gmail.com. Fliers must include the same information required above. All fliers that do not meet the posted requirements will not be approved and will be removed if posted without approval.
Only Cowell Residential Staff may post in residential buildings. Call (831) 459-2173 to learn if your publicity is suitable for residential area posting, as restrictions apply.
Banners
All banners or over-sized posters must be approved by the Cowell Programs Office, Room 133; (831) 459-4655, cowellprograms@gmail.com. Once approved, we will post your banners for you (or direct you where to post). Space is limited. Banners are restricted to campus-wide events only. All unapproved banners will be removed.
All posters & banners must include:
*Name of University Unit or student Organization responsible for the program
*Event contact information, either email or phone number, for both information about program and for accessibility needs
*Date, time, location of event
Chalking
Chalking is not allowed at all locations unless it is a part of a college or housing unit sponsored event and approved by the CAO, Director, or designee. Family Student Housing allows chalking activities by residents of Family Student Housing. Please contact the Programs Office for suggestions on ways to promote your event that do not create a need for others to clean it up afterwards. Thank you!
